The job market in the US now is weak and there is strong competition among applicants for limited pool of jobs. It is not uncommon for companies to receive thousands of applications for a single job on offer.
So, how do you stand out from the crowd? Among the thousands of letters and resumes that piles up on the hiring manager’ desk, what makes yours so special that it will get read let alone getting you called for an interview?
There is strong demand for Receptionist or Administrative Assistant type jobs among female applicants. But even if you have the relevant experience under your belt, how do you phrase it succinctly in your cover letter? You must be able to market yourself and your attributes in 3 or 4 short paragraphs. List all your achievements and don’t be bashful about stating how your work contributed towards savings or higher efficiency or improved work processes in the organizations that you have worked for as a receptionist.
Make your receptionist cover letter an attention grabber that convinces the person reading it that you are the right choice and that he/she will not be wasting time in calling you for an interview.
Here is an example of a cover letter for receptionist position that you can feel free to use:
123 Razor Ct
Jacksonville, NY 12345
(123) 456 789
my email dot com
January 23, 2012
Dear Mr / Ms (state hirer’s name here),
Please accept my application for the position of Receptionist with (company name here), as advertised in (advertisement source name here) on (date here).
I have (number here) years’ experience as a Receptionist, with experience in office administration, phone answering, screening and routing, travel planning and scheduling for company executives and responding to public inquiries.
I am passionate about the (state what industry your application is for here) industry, and it would be a privilege to provide essential support to the management and sales team at (company name here). I understand that your clients expect the highest level of customer service and you can rely on my customer-centric approach to ensure that your customers are met and greeted by a positive and dynamic front desk person.
I have advanced computer skills, particularly in the Microsoft Office Suite, and a typing speed of (insert number here) words per minute. I am 100% accurate in my record keeping, filing and database management. Following my graduation from (state name of College here), I successfully completed an Administrative Assistant traineeship with (state company name here), which gave me an excellent understanding and hands-on experience in performing the administrative functions of a large company. I was able to establish excellent working relationships with all levels of staff from the CEO to the dispatch clerks. Seeking a new challenge, I took on the role of front desk Receptionist with a private education organization, Saint Theresa’s Education Institute. Arising out of my own initiative, I migrated the manual filing system to an electronic database, which resulted in greater efficiency and faster response to student queries and course application procedures. My other responsibilities include greeting potential students and their parents, providing assistance to tutors, scheduling appointments for the Principal and fielding basic questions from students.
My resume will provide additional details concerning my qualifications and accomplishments. Thank you in advance for your time and consideration. I look forward to hearing from you soon.
(state your name here)